AI Studio / RFQ to Quotation
From RFQ to draft quotation, with a person in control
Requests for quotation arrive as emails, PDFs, spreadsheets and phone photos. The assistant reads them, identifies the items against your part-number master and prepares a priced draft. Your team checks it and sends it.
What it does
What it does
Reads every format
Email body, PDF, Excel and photos of handwritten or printed lists.
Matches your items
Customer codes and descriptions matched to your item master and known equivalents.
Prices from your rules
Rates come from your own price lists and customer-group rules, never invented.
Review before sending
Unmatched or uncertain lines are flagged for a person to resolve.
How it starts
How it starts
- 01
Connect sources
A shared inbox or upload page for RFQs.
- 02
Load your item master
Part numbers, equivalents and price rules.
- 03
Pilot on real RFQs
Run alongside your team and compare drafts with their quotations.
- 04
Go live
Drafts land in your quotation system for review and sending.
What it does not do
What it does not do
It does not send quotations on its own, change your prices or guess an item it cannot match. Every draft is checked by your team.
Questions
Questions
Does it work with our existing ERP?
Drafts can be created in HydraFlow or exported in a format your current system can import. We confirm this during the process review.
What happens to our customers' documents?
Documents are processed only to prepare your drafts and are kept within your own systems.
How long does a pilot take?
It depends on how clean your item master is. We agree the pilot scope after reviewing a sample of your RFQs.
Next step
Try it on your own RFQs
Share a few sample RFQs and we will show the drafts it prepares.